At Andersonstown Traditional & Contemporary School (the School), we are committed to maintaining the trust and confidence of our pupils, parents and customers. The School will follow procedures to ensure that all employees, board members and tutors who have access to any personal data held by or on behalf of the School are fully aware of and abide by their duties under the General Data Protection Regulation.
Personal Data Collection, Use, Retention & Storage
As part of the Registration Process for our Classes and Activities, we collect personal and special category information. With your consent (see note below), we collect this information in order to:-
- Maintain an accurate and complete up to date Register of all individuals / participants engaged in our classes and activities
- Ensure the Health & Safety of pupils while in our care
- Contact you if we need to obtain or provide additional information
- Contact you in the event of an incident, accident or medical emergency
- Inform you of forthcoming new term dates, registration venues and other School events
- Meet legal and funder statistic requirements
- To monitor and improve our services
Please note: A child under the age of 16 cannot give consent themselves. This is required from a person holding ‘parental responsibility’.
Both hard copy Registration forms and digital data are securely kept and stored for a period of 2 full financial years after the end of the current year of your engagement in the School, after which time hard copies will be shredded and digital data anonymised.
On registering with the School, your personal information will only be shared with staff on a need to know basis or with another organisation as part of a statutory obligation. If you register for Examinations, we will share information with the relevant Examination provider. Anonymised personal data will be shared with Funders.
In particular, we want you to know that the School does not sell or trade lists with other companies and businesses for marketing purposes.
Access to Personal Data
You are entitled to view, amend or delete the personal information that we hold about you. To do this you can email firstname.lastname@example.org or write to the Data Controller at the address below. Confirmation of identification will be required.
If you wish to be removed from our contact database at any time, you may do so by emailing email@example.com or writing to the Data Controller at the address below. Confirmation of identification will be required.
Making a Complaint
If you are not happy with the way we have handled your information, you have the right to complain to the Information Commissioner’s Office. Information on how to make a complaint can be found at www.ico.org.uk.
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Telephone: 028 9043 4894
Post: The Data Controller
Andersonstown Traditional & Contemporary Music School
8 – 30 Barrack Street
Policies & Procedures